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Attendance

Attend today, Achieve tomorrow. Don't let absences add up.


Regular attendance at school is an important part of every student’s success and is necessary in order to gain the greatest benefit. Students who are frequently absent from school miss direct instruction and regular contact with their teachers.
Please contact your Family Coach to address any situations which may hinder your daily attendance.


YOU CAN’T GROW IF YOU DON’T SHOW:
How Parents Can Make a Difference at Home
Short recording of Parent Workshop held on February 28

https://www.screencast.com/t/g5W9Iq1dMN

How to e-mail Absence Excuse to Attendance Office
Educational Trip Request Form

Attendance

  • Students are required to follow the school calendar, which includes 180 school days. Attendance only occurs on “school days” as listed on the school calendar.
  • In partnership with families, Agora will identify the best learning path for each student’s academic success. The two paths are Synchronous and Asynchronous. Synchronous means that participation in live sessions and within coursework each school day is required to be considered present. A student on the Asynchronous path will need to log-in to courses daily and complete work to be considered present. An Individual Learning Path will be created for each student to identify which is best for their academic success. Each student will begin their Agora school year as a Synchronous Learner.
  • A student will be considered truant after three unexcused absences. Agora is mandated to report all truancy cases to the student’s local school district.
  • Once notified, the local district maintains 100% discretion to pursue truancy fines or court action. 
  • A student who acquires 10 consecutive unexcused absences may be withdrawn from school rolls.

Excuse Notes

  • In order for an absence to be registered as excused, a parent or guardian must submit a written explanation or medical excuse to the ”Attendance Office” email attendance@agora.org, within 3 days of the absence.
  • Attendance Office will only accept emailed excused absence requests only from the parent/ legal guardian Agora Gmail account (@family.agora.org).
  • Email all absence excuses to the attendance office or fax 484-588-0238.
  • Excuses will not be accepted by phone.
  • The excuse should state the student’s name, date of birth, student id, the date of the absence, and the reason for the absence.
  • The parent or guardian has three school days from the date of absence to submit the excuse to the Attendance Office. If the Attendance Office does not receive an excuse within three days of the absence, the absence will be recorded as an unexcused absence.
  • A maximum of ten days absences verified by parental notification may be permitted per school year. All absences beyond ten cumulative days require a written excuse from a physician or ticket of technical difficulties. 

When your student is absent

  • If the student does not have a back-up plan:
    • The guardian must notify the Attendance Office at attendance@agora.org of the reason for the absence.
  • Students who are absent due to a power outage, home internet or illness:
    • Must have the legal guardian notify the Attendance Office at attendance@agora.org to report the absence.
    • Do not contact Technical Support as they are unable to troubleshoot or correct your issue and will not be able to provide assistance or a ticket number.
  • Students who are absent due to school-issued computer technical issues:
    • Must contact Technical Support at 855- 412-3712 and troubleshoot the issue to receive a technical ticket number.
    • The legal guardian must send an email to the Attendance Office at attendance@agora.org with the Technical Support ticket number and the reason for absence.

Remember you must contact attendance@agora.org using your school issued email account (@family.agora.org)

Educational Leave

Students may be excused for educational trips not sponsored by the school according to Section 11.26, Annex A, Ch. 11 of the Pennsylvania School Code. Please understand that it shall be the applicant(s) responsibility to contact the Attendance Office to determine what obligations must be met as a result of this proposed absence. Further understand that:

  • The request must be completely filled out and submitted five (5) school days to the Attendance Office prior to the trip.
  • No more than ten (10) days of absence will result.
  • Experiences such as “Long Weekends” and “Vacations” will not justify any request.
  • Requests will not be approved for time off during the state testing window.

SAIP: School Attendance Improvement Plan

The SAIP is designed to increase student attendance and engagement while outlining action steps, benefits and consequences of the plan.

  1. Family Coach will complete a draft SAIP within three school days of the third unexcused absence.
  2. Family Coaches are required to conduct a comprehensive SAIP (School Attendance Improvement Plan) within 10 school days from the date of the third unexcused absence. The Legal Guardian may be required to attend a live interaction to complete this document.
  3. All contact attempts, successful or unsuccessful, will be documented.
Unexcused absence School action Legal guardian responsibility
1 Email and autodialer from the attendance office Submit an excuse to the Attendance office
2 Email and autodialer from the attendance office
Family Coach attempts School Attendance Improvement Plan (SAIP) with legal guardian
Local school district is notified of absences, school district may choose to file truancy charges
Submit an excuse to the Attendance office
3 Email and autodialer from the attendance office Submit an excuse to the Attendance office
4 Email and autodialer from the attendance office Submit an excuse to the Attendance office
5 Email and autodialer from the attendance office
Family Coach updates the School Attendance Improvement Plan (SAIP). May include a face to face meeting
Submit an excuse to the Attendance office
Attend SAIP meeting with Family Coach
6 Email and autodialer from the attendance office
Truancy Prevention Coordinator contacts the legal guardiant
SAIP is updated
Submit an excuse to the Attendance office
Attend meeting as necessary
Maintain contact with Family Coach
7 Email and autodialer from the attendance office
SAIP is updated
Submit an excuse to the Attendance office
Maintain contact with Family Coach
8 Email and autodialer from the attendance office
SAIP is updated
Submit an excuse to the Attendance office
Maintain contact with Family Coach
9 Email and autodialer from the attendance office
SAIP is updated
Submit an excuse to the Attendance office
Maintain contact with Family Coach
10 Email and autodialer from the attendance office
SAIP is updated
Student will be withdrawn if an excuse is not received within 48 hours of the 10th unexcused absence
Submit an excuse to the Attendance office
Maintain contact with Family Coach

Truancy vs. Chronic Absence

Truancy

  • Counts only unexcused absences
  • Emphasizes compliance with school rules
  • Relies on legal and administrative solutions
vs.

Chronic Absence

  • Counts all absences: excused, un-excused, and suspensions
  • Emphasizes academic impact of missed days
  • Uses community-based, positive strategies

Attend today, achieve tomorrow

Good school attendance means…

Elementary students
read well by the end of third grade

Middle schoolers
pass important courses

High schoolers
stay on track for graduation

College students
earn their degrees

Workers
succeed in their jobs

Too many absences -excused or unexcused- can keep students from succeeding in school and in life. How many are too many? 10% of the school year -that’s 18 missed days or 2 days a month- can knock students off track.