Students are expected to maintain the highest standards of honesty in their work. Violations include but are not limited to: copying work from another person, plagiarizing work of another, the improper use of artificial intelligence (AI) to complete work*, using answer keys provided for Learning Coach, submitting work thas was completed by another person, including Learning Coach, copying work from internet sources without proper citations, forging notes, or sharing test questions and answers with others.

If a student does not meet the academic honesty expectation, the teacher will have a conversation with the student to express concerns and provide concrete examples of dishonesty and may require student to redo the assignment for a reduced grade, after remediation in the appropriate areas. If behavior continues, or found to be a repeatable offense, additional consequences may also include holding a disciplinary meeting with parents/guardians, student and staff members, assignments receive a zero (0), and up to suspension of the student if above interventions are not effective.

*Artificial intelligence or Al is a newer technology that, when used properly, allows students to enhance their learning. This is an evolving technology that Agora is monitoring closely. Further updates regarding the use and misuse of Al may be forthcoming.

Student shall respect the computer privileges granted to them. Violations include: giving his/her password to another individual or using another individual’s account; illegally downloading or uploading copyrighted materials from the internet; visiting sites on the internet that contain sexually explicit material; harming or destroying data of another student or person, the internet or other networks; creating, downloading, or uploading computer viruses; and/or violating any rule outline in the Acceptance Use Policy.

If a student does not meet this expectation, possible consequences may include discussion of incident with student; holding a disciplinary meeting with parents/guardians, student, and staff; and depending on degree or frequency of offense, may include suspension from school. In addition to the above measures, students will be required to pay full restitution for acts of deliberate damage or graffiti. Costs for damage to school property will include labor, materials, consulting fees, and other costs associated with replacing or restoring the damaged property.

Students shall interact with family coaches and teachers and keep lines of communication open, participate in home visit/face-to- face meetings as requested, and communicate with family coach and teachers about progress.

If a student does not meet this expectation, consequences may include a disciplinary meeting with parents/guardians, student, and staff members. If non-compliance or lack of communication continues, it may lead to truancy, a meeting with Parents/Guardians, student, and staff to develop SAIP, referral to a community-based attendance improvement program, referral to the county and youth agency, or a citation for habitual truancy.

Students are required to act in a respectful manner toward all members of the school and shall not disrupt any education or school-related program. Infractions include a student failing to obey directions, calling out or using inappropriate or offensive language in live session such as cursing, using vulgar or offensive language, sending or forwarding offensive sexually-oriented or threatening messages, pictures or symbols of an offensive nature that may violate Title IX. It also includes behavior at in-person events, inappropriate use of cell phones, or failure to attend class without a valid excuse.

If a student does not meet this expectation, consequences may include discussion of incident with student, holding a disciplinary meeting with parents/guardians, student, and staff members, suspending the student from school privileges up to a maximum of 10 days, and/or suspension from school. Depending on the severity of degree of offense and/or frequency, the student may be subject to immediate recommendation for expulsion.

Students shall not harass members of the school community nor communicate, directly or indirectly, any threat to another member of the school community that places the person in fear of injury, pain, or ridicule. Serious threats to life or safety are included in the Anti-Bullying, Anti-Cyber- Bullying Policy, Anti- Harassment, and Title IX Policy. A student violates this by demanding sexual favors, threatening, intimidating or creating a hostile environment because of someone’s gender, age, race, color, sexual orientation (known or perceived), national origin, religion, disability, socioeconomic status, and/or political beliefs. Examples of this behavior include, but are not limited to, physical (hitting, kicking, pushing, shoving, getting another person to hurt someone), verbal (racial slurs, name-calling, teasing, taunting, verbal sexual harassment, gossiping, spreading rumors), and non-verbal (obscene gestures, isolation, exclusion, stalking, cyber-bullying).

If a student commits this infraction, possible consequences may include: discussion of incident with student; holding a disciplinary meeting with parents/guardians, student and staff; and, depending on degree or frequency of offense, may include up to suspension of the student from school and/or may be subject to recommendation for expulsion depending on the facts of the situation. Explicit threats may also be reported to local police authorities and students may be required to provide documentation stating they are able to return to school and are not a risk to harm self or others.

At in-person events, such as, but not limited to, Agora Days Out (“ADO”) events and state- testing, students are required to dress in accordance with the following standards: pants must be worn on the waist so no undergarments are showing; no halter tops, strapless garments, or garments revealing midriff are to be worn; no garments that reveal undergarments or that are see-through may be worn; no hats, stocking caps, doo rags, or bandanas may be worn inside buildings; nor clothing that has profanity, offensive slogans or encourages drug use may be worn. Jeans and pants with rips and tears are acceptable as long as the rips are located below the knee. Rips and tears above the knee are only acceptable if skin is NOT showing. Yoga pants and leggings are acceptable but cannot be sheer or see through.

If a student does not meet this expectation, possible consequences may include holding a disciplinary meeting with parents/guardians, student, and staff members; denial of admission to school event/activity; suspension of student from school privileges and/ or suspension from school, depending on degree or frequency of infraction.

Students shall refrain from mutual confrontations involving physical contact with any members of the school community.

If a student commits this infraction, possible consequences may include a discussion of the incident with the student; holding a disciplinary meeting with parents/guardians, student, and staff members; suspending the student from school privileges; and due to the degree or frequency of the offense, may lead to suspension of the student from school.

Students shall not possess any weapon, which is defined as any object that, by design, use, intended use, or brandishing could cause bodily harm or property damage or could intimidate other persons. A student violates this rule even if he/she did not intend to use such thing as a weapon at any school functions. For more information, see our Anti-Weapons Policy.

If student violates this policy, an expulsion hearing will be conducted, and local police authorities will be informed.

An act in violation of a local, state or federal law, including but not limited to: assault, aggravated assault, arson, possession/sale of controlled substances, and/or pornography, hazing, theft, robbery, terroristic threats, whether written, verbal, or cyber in nature.

If any federal/state/local law is violated, the consequences may include suspension of the student up to 10 days and recommendation for expulsion at a formal hearing; and reporting the incident to appropriate law enforcement.

A student may not possess or use any tobacco product, cigarette lighters, e-cigarettes, matches, rolling papers, pipes, or other such paraphernalia at any school functions.

If a student commits this infraction, possible consequences may include: discussion of the incident with the student; holding a disciplinary meeting with parents/ guardians, student, and staff, and possibly make Student Assistance Program (“SAP”) referral; and depending on degree or frequency of violation, may include up to suspension of the student from school.

Students shall not have, use, or be under the influence of any alcohol, drugs, or unauthorized prescription or nonprescription medication at any school functions. For more information, see our Controlled Substance Policy.

If a student commits this infraction, possible consequences may include: discussion of incident with the student, holding a disciplinary meeting with parents/guardians, student, and staff; referral to the SAP Team; and based on degree or frequency of violation, possible suspension of the student from school or be subject to recommendation for expulsion; and follow up with the SAP Team to get intervention measures in place and reporting the incident to law enforcement, depending on the nature and details of the offense.

To maintain order and discipline at school functions and protect the safety and welfare of students and school personnel, school authorities may search a student, student’s belongings or students and school personnel, school authorities may search a student, student’s belongings or student automobile in certain circumstances, and may seize any illegal or unauthorized materials discovered during the search. More specifically, the CEO or his/her designee may inspect a student’s storage space or automobile when there is a reasonable suspicion to believe that any are being improperly used for the storage of contraband, a substance, or object the possession of which is illegal or any material which poses a hazard to the safety, sanitation, and good order of the School community.

A student’s person and possessions may be searched by the CEO and/or his representative provided that the individual has reasonable grounds to suspect that the search will turn up evidence that the student had violated or is violating either the law or the rules of the School. Prior to a search of storage space or automobile, students shall be notified and given an opportunity to be present for such search. When school authorities have a reasonable suspicion that the storage area or automobile contains materials that pose a threat to the health, welfare, or safety of students in the school, these areas may be searched without prior warning.

Any illegal or prohibited materials seized during a student search may be used as evidence against the student in a school disciplinary hearing or proceeding and may be turned over to law enforcement authorities.

Agora utilizes a variety of social media channels (such as Facebook, Twitter, Instagram, Pinterest) to provide a place for families to network, plan events, or seek general help on a variety of topics. These groups are not intended to replace a student’s family coach, teacher, school counselor, or any other Agora staff members, nor are such groups meant to be a forum to file complaints. It is Agora’s hope that such groups will be a positive experience for all involved. By joining these groups and/or posting to them, students agree to the following Code of Conduct:

• Be Yourself: Students and parents should use their real names and photographs when creating a Facebook page. Many of Agora’s social networks are “closed” groups and only open to active students and their families. Students and parents should welcome new students and families to Agora’s digital community justas students would welcome new friends into their homes.
• Be Respectful: Students should treat one another with civility and respect. Avoid personal attacks, slurs, and profanity in all student interactions. Agora understands that sometimes a topic can be very emotional. Please consider how others will view or react to posts before clicking “Post.”
• Be Social: These sites are for students to share experiences, successes, and stories related to Agora and the many opportunities provided to Agora learners in achieving their highest potential. Agora asks that students refrain from posting unsolicited advertisements that do not pertain directly to the intended use of this group. These posts may be removed without notice. Agora also forbids parents to sell products, services, or tickets to an event or other products, or for Kickstarter/GoFundMe solicitations. Agora parents/Learning Coaches are not responsible for any event that requires the collection of money.
• Be Confidential: Students should NEVER post personal information about the student, family, or friends that such students wouldn’t want broadcasted to the world. Posting ANY information regarding other parents’ children (without specific permission from their parent) will result in an immediate ban, and the possibility of further action. Do not post the names of Agora teachers, staff, and/or Board of Trustees members. This is not the forum for such topics and violations of this rule could result in removal and/or band from the group. Please keep in mind that Agora communities, although private pages, are still public spaces, so do not post anything that everyone in the group cannot see.

Opinions expressed in comments made by those who participate on the regional Facebook pages are the personal opinions of the authors, not of Agora Cyber Charter School. Posts made to the Agora Facebook pages are subject to removal at any time, and membership in the group is subject to review and/or termination at any time, at the discretion of the Administrators and Operators. For more information see our Social Media Code of Conduct Policy.

• Arrive promptly at the scheduled time for the session.
• If logging in using a participant link, students must use first and last names or students maybe removed from the session.
• Whiteboard and microphone privileges will be assigned at the discretion of the teacher.
• Direct messaging conversations should be limited to the content of the lesson.
• Respectful and courteous behavior toward others is expected at all times.
• Each student needs to login to a session individually. Please bear in mind that individual teachers may have expectations that are specific to their classrooms.
• Keep comments and questions specific to the lesson.
• Classroom sessions are routinely recorded.
• Cameras may be required for related services as appropriate.

In the event of one of the following reasons, it may be acceptable to remove a particular student from a session and then to contact the teacher by phone or email:

• offensive behavior by others in the session
• illness (if parents must remove a child from a virtual session due to illness, please email or call the teacher to discuss the situation)
• concerns about content or questions of the lesson

Because the lessons are student-centered, only students should be logged in and using the participant tools during the sessions.

Parents are asked to refrain from providing direct assistance to their child, such as providing answers to problems, during online class sessions. The goal of this instructional time is for the child to become an independent learner and critical thinker. Parents who wish to communicate with teachers should do so outside of live class sessions.

Family Coaches and other staff arrange a variety of educational and social events for students and families. These events provide opportunities to meet staff, make new friends, and talk with fellow parents about school. All events can be found listed in ClassLink and will be communicated via Parent Square and the student’s email so that families can plan accordingly. Siblings and friends are welcome to attend as well.

Attendance is taken at each event. Attendance at events does not excuse students from assignment due dates. Students are responsible for all work due on the days of events. All students are expected to adhere to the student code of conduct and follow the school dress code.

Parents, or adults they specify, are responsible for supervising children at all times during events. Parents are responsible for transportation and any other applicable fees. Fees are often negotiated at a reduced rate for our school. Students with excessive unexcused absences, who are not in good academic standing, or who are not properly immunized may be excluded from participating in school events. For more information see our Field Trip and Agora Day Out (“ADO”) Policy.

A student may refuse to recite the Pledge of Allegiance or salute the flag based on the student’s religious conviction or personal belief. A student who declines to participate in this exercise is expected to respect the rights and interests of classmates who do wish to participate.

As a school that received Federal Title I funds to assist students in meeting state achievement standards, as required by ESEA [Section 1112(e)(1)(A)] and the Every Student Succeeds Act (“ESSA”) [Section 1112(e)(1)(A)], Agora Cyber Charter School will publish and post a right to know notice regarding information about this law and students’ education. Please go to our website https://agora.org/about-agora/title-i/ to review the Right to Know Notice for the current school year.

Internet Service Provider (“ISP”) rebate checks are issued per household. Each family will receive the actual cost of internet up to, and not to exceed, $35 per month for each month their student attends Agora. For additional information, visit our page at https://agora.org/arc/departments/isp-rebate/ (accessed through the ARC). The checks are mailed to the Legal Guardian twice per year:

1. September through December will be mailed at the end of January.
2. January through June will be mailed at the end of June.

The Legal Guardian is required to submit one entire internet bill for any month during each period via Sapphire. Information on how to submit your bill can be found on our website at: https://agora.org/arc/departments/isp-rebate/. The following information is required on the internet bill:

• Name
• Mailing Address
• Cost of internet service (individual or bundled)
• Service dates
  • Fall – One bill for any month from September through December, 2024
  • Spring – One bill for any month from January through June, 2025
• The September, October, November or December bill is due by 1/3/2025
  • Late Fall submission window permanently closes by 2/2/2024
• The January, February, March, April, May or June bill is due by 6/6/2025
  • Spring submission window permanently closes by 7/5/2024

Families are required to submit the following documents for each student within the household enrolled at Agora:

• Up-to-date immunization record(s). Please read our Health Policy for additional information.
• Results of Vision, Hearing and Growth screenings completed at an annual well check-up from your health care provider. Please read our Health Policy for additional information.
• Proof of residency and notification forms) with the current address. If a change in physical address occurs Agora must be notified of the move and receive updated compliance documents within 30 school days of the actual move (Residency Policy). Failure to comply could result in the student’s withdrawal from Agora.
• ISP checks will be held for families who have not submitted or updated requested information. The ISP check will be issued the next scheduled mailing after the hold is removed by the appropriate department. Please see our website for the mailing schedule: https://agora.org/arc/departments/isp-rebate/

The Commonwealth of Pennsylvania’s Student Assistance Program (“SAP”) is administered by the PA Department of Education’s Division of Student and Safe School Services in partnership with the PA Department of Health’s Bureau of Drug and Alcohol Programs, and the PA Department of Public Welfare’s Office of Mental Health and Substance Abuse Services. SAP is designed to assist school personnel in identifying issues including alcohol, tobacco, other drugs and mental health issues, and issues arising from poverty or other obstacles that pose a barrier to a student’s success.

SAP is a systemic process using techniques to mobilize school resources to remove barriers to learning. The core of the program is a professionally-trained SAP team. SAP Team members are trained to identify problems, to determine whether or not the presenting problem lies within the responsibility of the school, and to make recommendations to assist the student and the parent. When the problem lies beyond the scope of the school, the SAP Team will assist the parent and student to access services within the community. SAP Team members do not diagnose, treat, or refer children for treatment; however, they may make a referral for a screening or an assessment for treatment.

Parents have the right to be involved in the process and have full access to all school records under the applicable State and Federal laws and regulations. Involvement of parents in all phases of the Student Assistance Program is expected. This partnership is integral to the successful resolution of problems. Unaccompanied youth and students who are emancipated are eligible for SAP services. For additional information, please contact your Family Coach.

SAP teams work in conjunction with the district’s Homeless Liaison and Educational Liaison for Children in Foster Care to ensure obstacles and barriers are removed where possible and the educational placement of the student is maintained where needed. For more information see our Student Assistance Program Policy.

Under Section 504 of the Rehabilitation Act of 1973, and under the Americans with Disabilities Amendments Act of 2008 (“ADAAA”), some school-age children are entitled to protections, adaptations, and accommodations if they have a documented mental or physical disability that substantially limits one or more major life activities or bodily functions. A Section 504 Service Agreement (see Section 504 Policy) will be developed if these limitations prohibit the student’s participation in, or access to, an aspect of the school program. The need for a Service Agreement is determined by review of all student data related to the documented disability or limitation as outlined above.

The primary goal of a school-wide Title I program is to ensure that all children have a fair, equal, and significant opportunity to obtain a high-quality education and reach, at a minimum, proficiency on Pennsylvania academic achievement standards. Beginning with the 2009-2010 school year, the Pennsylvania Department of Education (“PDE”) approved Agora as a Title I School. As part of Agora’s school-wide program, math and reading specialists provide support to students in need of remediation in those content areas. Other Agora staff members provide supports and related services so Agora students can achieve academic success and be actively engaged learners.

Under Title I, parents are to be involved in the school improvement process. Parents are encouraged to attend instructional events offered by the school. During Title I meetings, parents also have the right to help create or update the school’s parent and family engagement policy and the home-school compact. Agora asks that parents plan to attend Title I meetings to obtain more information about school improvement activities and parent engagement opportunities.

The McKinney Vento Act is designed to ensure children who are homeless are provided with a Free and Appropriate Public Education (FAPE) on an equal basis with all other children in the state. Program objectives and activities are intended to remove or ease the barriers to enrollment and educational success for these children. Homeless youth are entitled to immediate enrollments and their families are not required to prove residency regarding school district enrollment. Agora Cyber Charter School will enroll these students without delay.

Additional information can be found here-https://agora.org/mckinney-vento-act/

If you have questions about McKinney Vento or services for students who are homeless, email Alina Kitchell at akitchell@agora.org.

Under ESSA, states are required to designate schools for support and improvement based on both schoolwide (Comprehensive Support and Improvement) and studentgroup (Additional Targeted Support and Improvement) performance on a range of academic andstudent success measures. These designations replace “Priority” and “Focus” school which wereunder No Child Left Behind (“NCLB”).

Agora is designated for Comprehensive Support and Improvement (“CST”). This designation is based on data suggesting the need for additional supports to improve schoolwide performance in the following areas: academic proficiency on state assessments, academic growth, and graduation cohort rate. This designation will mean additional resources for Agora and provide an opportunity for Agora to partner with stakeholders to identify the Agora community’s most pressing needs, select strategies to support those needs, and work together to implement the selected strategies. An important part of the success plan for Agora Cyber Charter School is parent participation and support in developing activities to improve student achievement. For more information or if there is interest in participating in developing Agora school improvement initiatives, contact Agora’s Federal Programs Coordinator – Alina Kitchell, akitchell@agora.org

Agora Cyber Charter School is committed to providing a safe and positive learning environment for all students, employees, volunteers, and parents; free from harassment, intimidation, or bullying. All forms of bullying and cyber-bullying are prohibited. Anyone engaging in bullying or cyber-bullying is in violation of the policy and will be subject to appropriate discipline. Bullying is any unwelcome verbal, written, or physical conduct directed at a student/parent/staff member/employee by another parent, learning coach, or other adult when the intentional act:

• physically harms a student or damages the individual’s property
• has the effect of substantially interfering with a student’s education places another in reasonable fear of physical, emotional, or mental harm
• places another in reasonable fear of physical, emotional, or mental harm
• is so severe, persistent, or pervasive that it creates an intimidating or threatening educational environment or
• has the effect of substantially disrupting the orderly operation of the school. Cyber-bullying includes the following misuses of technology: harassing, teasing, intimidating,

Cyber-bullying includes the following misuses of technology: harassing, teasing, intimidating, threatening, or terrorizing a student/parent/staff member/employee by way of any technological tool. Cyber-bullying includes sending inappropriate or derogatory emails, instant messages, text messages, pictures, blogs, or website postings, when the intentional act:

• is physically, emotionally, or mentally harmful to a student/parent/staff member/employee
• substantially interferes with a student’s education
• places a student/parent/staff member/employee in reasonable fear of physical, emotional or mental harm
• is severe, persistent or pervasive to the extent that it creates an intimidating or threatening educational environment or
• has the effect of substantially disrupting the orderly operation of the school.

Harassment consists of systematic and/or continued unwanted and unwelcome actions including, but not limited to, verbal, written, graphic, or physical conduct. Threats shall consist of any oral or written expression or gesture that could be interpreted by a reasonable person as conveying an intent to cause physical harm to persons or property.

In the event a parent, learning coach, or other adult associated with a student is the offender of the above actions, the school will address the behavior with the offender. If the behavior continues, it may result in referral to law enforcement to change the behavior of the perpetrator and remediate the impact on the victim. This includes appropriate intervention(s), restoration of a positive climate and support for victims and others impacted by the violation. False reports or retaliation for harassment, intimidation or bullying also constitute violations of this policy. For more information, please see our Harassment and Threats to Staff Policy.

Agora provides a computer, printer, books, and other curricular supplies and materials. All provided materials are school property and must be kept in good condition. Parents are responsible for the repair or replacement of all lost, stolen, or damaged school property. A list of property that must be returned will be provided to parents upon withdrawal. All property and equipment must be returned in good, working condition upon withdrawal from the program or as requested by the school. All printed materials are copyrighted. Unauthorized copying of these materials is a copyright infringement. Materials cannot be sold, transferred, or distributed Materials are to be used solely by the student in his or her studies while enrolled in the school. Parents are to comply with this policy and with all the terms and conditions of the Use of Instructional Property Agreement submitted with the enrollment materials.

Agora reserves the right to update or to alter this agreement at any time. Such revisions may substantially alter access to Agora instructional computing resources. Agora instructional computing resources include any computer, software or transmission system that is owned, operated, or leased by Agora. Every parent or guardian of a student enrolled in Agora should be aware of the following guidelines and expectations and abide by such guidelines and expectations as if such guidelines are also directed to such parent or guardian. Any activity not listed here that constitutes a violation of Local, State, or Federal laws is also considered a violation of Agora’s Student Code of Conduct (refer to page 10) and Acceptable Use Guidelines. For more information, see our Acceptable Use and Internet Safety Policy.

Failure to follow these guidelines could result in:

• removal of a student’s access to Agora instructional computing resources, which could result in an inability to complete learning activities
• suspension or expulsion of the student from Agora
• involvement with law enforcement agencies and possible legal action

Personal Accountability

• Posting anonymous messages is not permitted on the Agora network unless authorized by the teacher of an online course. Impersonating another person is also strictly prohibited.
• Students are to use only their own usernames and passwords and not share these with anyone.
• Students may not login to or send mail from the account assigned to their parent/guardian/LC.
• Students may not interfere with other users’ ability to access Agora’s Online School or virtual High School, disclose anyone’s password to others or allow others to use another user’s account. Students are responsible for all activity that is associated with specific students’ usernames and passwords.
• Students should change their password(s) frequently, at least once per semester or course.
• Students should not publicly post any messages that were sent to such students privately.
• Students should not download, transmit, or post material that is intended for personal gain or profit, non-Agora commercial activities, non-Agora product advertising, or political lobbying on an Agora-owned instructional computing resource.
• Students should not use Agora instructional computing resources to sell or to purchase any illegal items or substances.
• Students should not upload or post any software that is not specifically required and approved for student assignments through Agora’s instructional computing resources.
• Students should not post any MP3 files, compressed videos, or other non-instructional files to any Agora server.
• Students should not modify or change the system software, hardware, wiring, or take any action to violate any system’s security.
• Students should not install any unauthorized software onto a school-issued computer, or modify any system settings without the prior approval of the Technology Department.
• Students should not attempt to defeat or bypass the school’s Internet filtering by the use of proxies, https, special ports, software, or any other means.
• Email accounts are primarily intended for school-related purposes. Students who send significant numbers of non-school-related emails may have their account restricted.

Network Etiquette

At Agora, parents and students are expected to follow the rules of network etiquette, or “netiquette.” The word “netiquette” refers to common-sense guidelines for conversing with others online. Please abide by these standards:

• Avoid sarcasm, jargon and slang. Swear words are unacceptable.
• Never use derogatory comments, including those regarding race, age, gender, sexual orientation, religion, ability, political persuasion, body type, physical or mental health, or access issues.
• Focus responses on the questions or issues being discussed, not on the individuals involved.
• Be constructive with criticism, not hurtful.
• Review messages before sending them. Remove easily misinterpreted language and proofread for typos.
• Respect other people’s privacy. Don’t broadcast online discussions, and never reveal other people’s email addresses.
• Email signatures and postings will contain only the student’s name, email address, and grade.

Student Internet Safety

• Students should not reveal on the internet any personal information or personal information about other persons.
• Students should not post their names, home addresses or telephone numbers.
• Students should not display personal photographs or photos of others to persons outside of Agora.
• Students should not display photographs that would be an embarrassment to themselves or others because they can go viral beyond students’ control.
• Students should not agree to meet in person anyone met only on the internet and who is not affiliated with Agora.

Assessments required by the state of Pennsylvania, including PASA or PSSAs and Keystones, will be administered face-to-face at a variety of sites around the state. Efforts will be made to locate a testing site within an hour of the student’s home. It is critical that families respond to site assignment communication to ensure a space is reserved for each student at their preferred location. In certain cases, it may be necessary to travel longer than an hour. Attendance at state testing is mandatory. The required assessments include:

• All public school students enrolled in grades 3 through 8 are required to participate in the ELA and Mathematics PSSA or the PASA.
• Students in grades 4 and 8 are also required to participate in the Science PSSA or the PASA.
• All students currently enrolled in a Keystone eligible course (Algebra I, Biology, and/or LACII/ Literature) must take the associated exam at the end of the course.
• All students in 11″ grade who are eligible to take the PASA must take the PASA
• Additionally, all students must participate in all Keystone exams by the end of their 11th grade year, even if they have not completed the associated course.
• Students who were not proficient in the spring Keystone may retest.

PSSAs are administered over a three- to four-day period, depending on the student’s grade level. Keystone exams take one day for each exam. Specific testing dates and locations will be published no later than two weeks prior to the testing window. PASA are administered specific to a student’s IEP over an 8 week testing window. Most will take place on a date and location with other state tests.

As a Pennsylvania public school, Agora must follow the laws set by the Pennsylvania Department of Education. Non-attendance at required Pennsylvania State Testing is considered an absence. Pennsylvania school law provides for the right of any parents/guardians to excuse their children from the state assessment if, upon inspection of the testing materials, they find the assessment to be in conflict with their religious beliefs. Such excuse is the only basis for a parent/guardian to excuse his or her child from the statewide assessments. In order to exempt a child from state testing, the parent must make arrangements to view the test at the assigned testing site and then make the request for religious exemption in writing.

If a student is absent from any of their days at their assigned testing site, they will be contacted by phone by site staff and marked absent. If the student is ill, the parent/guardian must follow normal attendance procedures and contact the attendance office to excuse the absence. The family should also work with the site staff to ensure that testing can be made up during their assigned week. After two missed days the student should reschedule for another testing site. If a student misses three days, a doctor’s note must be provided to substantiate the absences.

If a student has not submitted a valid excuse, each day that a student does not attend testing will be marked as an unexcused absence. After three cumulative unexcused absences, a student is considered truant. If the student is absent from all testing days at their assigned site, they may be re-assigned to a different site the following week, which may be far less convenient for the family.

Records containing personally identifiable information about or related to children include, but are not limited to, cumulative grade reports, discipline records, enrollment and attendance records, health records, individualized education programs, notices of recommended assignment, notices of intent to evaluate and to re-evaluate, comprehensive evaluation reports, work samples, test data, data entered into Pennsylvania Department of Education data collection systems, correspondence between school staff and home, instructional support team documents, referral data, memoranda and other education-related documents. Agora provides parents with access to the academic records of their children as per the Family Educational Rights and Privacy Act (“FERPA”). This act affords parents and students over 18 years of age (“eligible student”) certain rights with respect to the student’s educational records. (see our FERPA Policy). The access rights of parents consist of:

• the right to inspect and review the contents of educational records
• the right to obtain one copy of the education records at no charge
• the right to receive from school personnel an explanation and interpretation of the educational records
• the right to a hearing to challenge the contents of the educational records
• the right to bring an attorney or parent advocate to review educational records

State law provides that the following additional conditions apply regarding the educational records of special needs students:

• If the parent has asked to see their child’s records, the parent must be allowed to do so prior to a conference regarding an individualized education program and prior to a hearing regarding the identification, evaluation, or placement of the child.
• Parents may designate another person to examine their child’s records, if they wish to have further advice. Parents may ask for a list of the types and locations of the records kept about their child
• Agora has a schedule for the destruction of Special Education records of students who have been out of the program for at least 5 years. Parents will be sent a notice by mail at a time shortly before the student’s records would be destroyed and advised of their right to obtain them for their own use or the student’s use.

Parents/legal guardians may contact the office to obtain a copy of student records by emailing Records@Agora.org. If parents/guardians change their address, telephone number, or email address, they are asked to notify Agora immediately (see Residency Policy).

Student Directory Information

Directory information includes the pupil’s name, address, date and place of birth, photographic likeness, major field of study, dates of attendance, degrees and awards received, and participation in officially recognized activities and sports. This information may be released without the consent of the parents unless the school is notified annually by the parents not to release the information without their prior written consent.

Agora staff recognizes that life at school does not always run smoothly. As problems arise, school personnel, students and parents must collaborate to seek solutions. Agora staff members also realize that parents and students do not always know what to do or where to seek answers. Please follow these procedures for general information or for assistance in resolving a problem:

• Step 1:If the issue or concern is about an Agora staff member, parents are advised to contact the appropriate staft member’s supervisor. If the concern remains unresolved, parents/guardian are advised to contact the grade level Principal or Administrator.
• Step 2:All other concerns and issues should first be directed to the family coach. If an Agora family coach cannot resolve the issue, he or she will direct the parent/ guardian to the appropriate contact for assistance and will monitor the concern to ensure resolution.

Informal Complaint Process

Anyone may use informal procedures to report and resolve complaints of harassment, intimidation, or bullying. Complaints will be appropriately investigated and handled consistent with due process requirements. Informal reports may be made to any staff member, although staff shall always inform complainants of their right to file a formal complaint, and the process for doing so. Staff shall also direct potential complaints to an appropriate staff member who can explain the informal and formal complaint process and what a complainant can expect. Staff shall also inform an appropriate supervisor or designated staff person when they receive complaints of harassment, intimidation, or bullying, especially when the complaint is beyond their training to resolve or alleges serious misconduct.

Formal Complaint Process

As per Agora’s Student Complaint Process Policy, anyone may initiate a formal complaint of harassment, intimidation, or bullying, even if the informal complaint process is also being utilized. Complainant(s) cannot be promised confidentiality at the onset of an investigation. It cannot be predicted what will be discovered or what kind of hearing may result. Efforts will be made to increase the confidence and trust of the person making the complaint. Agora will fully implement the anti-retaliation provisions of this policy to protect complainant(s) and witness(es).

Student complainants and witnesses may have a parent or trusted adult with them, if requested, during any school-initiated investigatory activities. The Principals and/or Administrators or a designee may conclude that the school needs to conduct an investigation based on information in their possession, regardless of the complainant’s interest in filing a formal complaint.

The following process shall be followed:

• All formal complaints shall be in writing. Formal complaints shall set forth the specific acts, conditions, or circumstances alleged to have occurred that may constitute harassment, intimidation, or bullying. The Compliance Officer may draft the complaint based on the report of the complainant, for the complainant to review and sign.
• Regardless of the complainant’s interest in filing a formal complaint, administrators may conclude that Agora needs to draft a formal complaint based on the information in the school’s possession.
• Agora shall investigate all formal, written complaints of harassment, intimidation, or bullying, along with other information in the Compliance Officer’s possession that the Officer believes requires further investigation.
• When the investigation is completed, the Compliance Officer shall compile a full written report of the complaint and the result of the investigation. If the matter has not been resolved to the complainant’s satisfaction, the school’s CEO shall take further action on the report.
• The school’s CEO or a designee who is not the Compliance Officer shall respond in writing to the complainant and the accused within 30 days, stating:
  • that Agora intends to take corrective action
  • that the investigation is incomplete to date and will be continuing
  • that Agora does not have adequate evidence to conclude that bullying, harassment, or intimidation occurred.
• Corrective measures deemed necessary will be instituted as quickly as possible, but in no event more than 30 days after the school’s CEO written response, unless the accused is appealing the imposition of discipline and the school is barred by due process considerations or a lawful order from imposing the discipline until the appeal process is concluded.
• If a student remains aggrieved by the school’s CEO designee’s response, the student may pursue the complaint as one of discrimination pursuant to the Agora Grievance Policy. Students will be provided with age-appropriate information on the recognition and prevention of harassment, intimidation, or bullying, and their rights and responsibilities under this and other district policies and rules at student orientation sessions and on other appropriate occasions. These occasions may include parents. Parents shall be provided with copies of this policy and procedure and appropriate materials on the recognition and prevention of harassment, intimidation, and bullying.

Should you as a caregiver have a complaint about an academic course, content resource, instructional practice or assessment, we recommend following the recommendations provided to ensure your concern is addressed:

• Consult PDE to reference standards adopted by the State of Pennsylvania-  we are a public cyber charter school in alignment with the provision of the PA Core Standards. If the concept is included in the PA Core Standards, Agora is responsible for teaching the concept during instruction.
• (For HS Students) Consult the specific graduation requirements- once the pathway to Graduation determined, adhere to the details necessary to complete your programming and receive an Agora diploma.
• Consult and inform your child’s classroom teacher- as a partner in your student’s education and communicate your personal beliefs so that they are taken into account during instruction.
• If the content is not specifically included in the PA Core Standards and warrants further coordination than consulting 1 classroom teacher, complete a CIA Exemption Request (include Microsoft Link) to formalize your objection and send to Agora Leadership for review, approval and coordination.

Agora may withdraw students from the active rolls upon request by the legal guardian. Legal guardians must notify their Family Coach or the Withdrawal Department of their intentions to complete the withdrawal process. For more information please email withdrawals at: WD@agora.org.

The following procedures should be followed to withdraw a student from the school:

• The Family Coach will notify school officials of the parent’s decision.
• The withdrawal date will be effective on the last day attended at Agora Cyber Charter School.
• When withdrawal has been processed a notification will be sent to inform and arrange for the return of all school equipment and materials.
• Failure to return all school equipment and materials in satisfactory condition may result in a collections action.
• Agora will inform the student’s home school district of the withdrawal within 10 days according to Pennsylvania School Code.
• It is the responsibility of the family to enroll with another school immediately to ensure the child receives continuous educational services. Failure to do so may result in truancy charges, fines, or prosecution via the local school district of residence.

Agora Cyber Charter School may withdraw students for the following reasons:

• School staff is unable to locate a family to determine residency or obtain satisfactory proof of residency documentation
• Non-compliance with health regulations
• Student has reached the age of 21 by the end of the current school year
• Students that have 10 or more consecutive unexcused absences per Truancy Policy

Agora Cyber Charter School complies with all federal and state requirements related to compliance with mandated reporter requirements under the Child Protective Services Law. All Agora staff members are considered mandated reporters under the category of school employees and as such are required to report suspected child abuse or neglect if they have reasonable cause to suspect that a child is a victim of child abuse or neglect.

A mandated reporter must also report suspected abuse or neglect if he/she learns of the abuse from someone other than the child who was allegedly abused or neglected. Nothing requires the mandated reporter have direct contact with the child in order to make a report. The penalties for a mandated reporter who willfully fails to report child abuse range from a misdemeanor of second degree to a felony of the second degree. For more information, see our Mandated Reporting policy.

To protect the health and welfare of its students and maintaining a safe school environment, Agora works diligently to educate school personnel and students about how to reduce the risk of suicide, recognize warning signs and implement appropriate response and intervention.

Agora has established procedures for a crisis response team which includes, but may not be limited to, the administrators, school counselors, the school nurse, social worker, and/or other members of the Student Assistance Program (“SAP”), as designated, and may include other members as deemed appropriate by the chief school administrator/school entity. Community mental agency resources may be called for assistance to be a part of the team.

Suicide Awareness – Education of Students

As per state law, students in grades Kindergarten (K) through twelve (12) shall receive age- appropriate lessons in health education or other classes as applicable on the importance of safe and healthy choices, coping strategies, as well as help-seeking strategies for self and others.

Students in grades 6-12 will receive instruction in areas including but not limited to:

• Information about suicide awareness and prevention
• Help-seeking behaviors that promote encouraging peer referral and school connectedness
• Offering supports to overcome issues and concerns that may result in increased risk of suicidal ideation, self-harm, or other behavioral health concerns

In compliance with state regulations, information received in confidence from a student may be revealed to the student’s parent(s) or guardian(s), school administrators, or other appropriate authority when the health, safety, or welfare of the student or other persons is at risk. For more information, see our Youth Suicide Prevention and Awareness policy.

Safe 2 Say Something Program

Safe2Say Something is a youth violence prevention program administered by the Pennsylvania Office of Attorney General. The program teaches youth and adults how to recognize warning signs and signals, especially within social media, from individuals who may be a threat to themselves or others and to “say something” BEFORE it is too late. With Safe2Say Something, it’s easy and confidential to report safety concerns to help prevent violence and tragedies.

Here’s how it works:

• Submit an anonymous tip report through the Safe2SaySomething system by calling the tip-line: 1-844-SAF2SAY (723-2729), using the website: www.safe2saypa.org, or using the mobile App available for Apple and Android devices
• Crisis center reviews, assesses and processes all submissions
• Submissions are sent to school administration and/or law enforcement for intervention
• If needed, crisis center may contact tipster anonymously through the app

Agora assumes no responsibility for information obtained via the internet, which may be illegal, defamatory, inaccurate or offensive. Agora assumes no responsibility for any claims, losses, damages, costs, or other obligations arising from the use of instructional computing resources. Agora also denies any responsibility for the accuracy or quality of the information obtained through user access. Any statement accessible on the computer network or the internet is understood to be the author’s individual point of view and not that of Agora, its affiliates, or its employees. Agora assumes no responsibility for damages to the user’s computer system. Nothing in this policy negates any obligation the student and parent have to use the instructional computing resources as required in the Use of Instructional Property Agreement that the parent or guardian signed as part of the student’s enrollment packet. In the event that this Code conflicts with the Agreement, the terms of the Agreement shall prevail.

Although Agora takes precautions to protect students from inappropriate sites, ultimately it is the responsibility of the student and parents/guardians to ensure that the school computer is used for only appropriate school use. Students who become aware of potential security issues should report them immediately to the Technology Department.

Agora reserves the right to review any material transmitted using Agora instructional computing resources or posted to an Agora instructional computing resource to determine the appropriateness of such material. Agora may review this material at any time, with or without notice. Email, documents, pictures, videos, sound clips, or any other form of information transmitted, received, stored, and/or created via Agora instructional computing resources is not private and may be monitored. Any material found to be in violation of Agora’s policies, Local, State, or Federal law may lead to action by Agora, including implementation of discipline polices and/or the involvement of law enforcement agencies.

• Requiring regular school attendance
• Helping my child with online learning sessions
• Attending parent/student instructional training sessions
• Setting an example for my child by being a lifelong learner myself
• Encouraging my child’s efforts and being available for questions
• Participating, as appropriate, in decisions relating to my children’s education
• Staying informed about my child’s education and communicating with the school by promptly reading all notices from Agora either received by email or by regular mail and responding, as appropriate

• Attending school regularly
• Completing my assignments in a timely manner
• Participating in online sessions
• Cooperating with parents and teachers
• Asking for help when needed

• Demonstrating care and concern for each student
• Respecting cultural, racial, and ethnic differences
• Providing explanations of the standards students are expected to master
• Utilizing data to identity appropriate instructional strategies for all students in order to provide them with opportunities for continual academic and behavioral success (MTSS)
• Providing quality supplementary materials and supplies that support instruction
• Making efficient use of academic learning time
• Providing parents with regular and accurate assessment of students’ progress in meeting school achievement and performance requirements
• Providing an environment for positive communication between teachers, parent, and student
• Providing supplementary assignments that will reinforce classroom instruction
• Providing parent involvement opportunities.

Discipline problems are best resolved expediently and closest to their source by the parties most directly involved. Most discipline issues are resolved with minimal administrative intervention. If stronger action is needed, as per Agora’s Disciplinary Policy, several options are available.

Students shall be afforded a conference with the Administrator of the department before being suspended. During the conference, the student shall be:

• informed of the alleged violation and any of the surrounding circumstances examined
• given an opportunity to respond to accusations if he/she has not already done so
• informed of the recommended remedial measure
• informed of the consequences of future infractions

Afterwards, the administrator will implement the recommended remedial measure and send the parent a disciplinary letter to inform them of the student’s violation, the length of the suspension and the day on which the student and parent/guardian are permitted to return to class.

Students suspended for more than 3 days shall be afforded an informal hearing. A parent or guardian must be notified in writing and the notification must afford the parent enough notice to attend the hearing. When the suspension is related to the health, safety, or welfare of other students, the student may be suspended immediately. The hearing allows the student to meet with the appropriate official to explain why he/she should not be suspended. The hearing includes:

• statement of the alleged violation and any of the surrounding circumstances examined
• opportunity for student response to the accusations if he/she has not already done so
• statement of the recommended remedial measure
• statement of the consequences of future infractions

Expulsion is any exclusion from school for a period of more than 10 days. Written notice must be sent to the student’s parent or guardian describing the misconduct, detailing specific reference to the rules, and listing the time and place of the hearing. A formal hearing must be held and should be private unless requested to be public by the parent or guardian. The student:

• may be represented by an attorney
• has the right to have information on the prosecution’s witnesses

Students and their Learning Coaches are expected to take responsibility for attending all required virtual classes and completing assignments within the online school daily. Students should expect to spend at least five hours daily in their online school, including attending required virtual classes, completing assignments, and responding to requests for extra academic engagement and family support provided by Agora. Attendance in required virtual classes is mandatory, unless special permission is obtained from administration. It is a serious infraction of our Code of Conduct for a student to be absent from class and online school, or for a student or Learning Coach to be unavailable or unresponsive to school staff.

Each student is expected to engage in school each school day. Students who are identified as having low engagement will be closely monitored. If it is determined that a student is not being successful, a MTSS meeting will be convened to determine appropriate interventions based on the student’s data, which includes academic performance, attendance, behavior, and engagement. It is critical that the team work to identify the root cause for lack of student success and determine appropriate and targeted intervention. The plan of improvement will be shared with the student’s parent/guardian, who will be kept apprised of the student’s progress toward the goal. If the student is not successful with the plan that is developed, the interventions will be increased.

It is also the goal to provide parents with opportunities to maintain ongoing communication with teachers and administrators through our internal electronic system of communication (e-mail), USPS mail and other online/text/phone services. To the extent possible, Agora aims to provide information, programs, and activities for parents in a language and form they can understand. Agora provides materials and information through calendars and newsletters to parents to help them promote the education of their children. Timely information about the program also will be provided in the newsletter and will be posted in the Agora Resource Community (ARC) which is accessed through the ClassLink Parent Portal.

There are also times throughout the year where online surveys are sent out to hear from families about school climate, academic needs, and ways Agora can work to improve in serving learners.

To provide support and assistance for both new and returning families, Agora also provides parent mentors, who are identified by region and grade band. In addition to this, Agora provides a Learning Coach Orientation program to help new Learning Coaches become acquainted with systems and procedures used by both them and their students.

Agora also holds workshops and roundtable discussions throughout the school year and encourages all families to participate.

Pennsylvania law requires that all students have yearly health screenings. These screenings may be done by a school nurse at no cost to the family, or by a private or state health care provider. Health screenings for the current school year may be completed up to four months before the first day of the start of the school year. If the health screening is completed by an outside provider, it must be sent to the Agora Health Office. If the health screening is conducted by a member of the Agora pupil health team, no additional health screening documentation is required.

Screenings are not the same as a yearly physical exam, but they can be done as part of the physical exam and may count for the yearly screenings if your regular health care provider does all of the following:

• Growth Screening — Height, weight, and BMI (“Body Mass Index”) screening every year in grades K-12. If done by the school nurse, the results of this screening will be available to the parent/legal guardian via the parent portal in Sapphire.”
• Vision Screening — Near and far vision screening every year in grades K-12. This screening is not a substitute for a complete eye exam by an eye care specialist.
• Hearing Screening — Hearing screenings are done in grades K, 1, 2, 3, 7, and 11. This screening is not a substitute for a hearing exam by your healthcare provider.
• Scoliosis Screening — This screening is done in grades 6 and 7. The School Nurse will check for any unevenness or abnormalities in the shoulders, ribs, or back.

If the school nurse gets results from the screening which are outside of the Department of Health guidelines, a referral will be available in the parent portal of Sapphire. Referral forms are to be completed by the family’s private health care provider or health care specialist and returned to the Agora Health Office before the end of the school year. Please contact the nursing department directly for assistance obtaining a health screening locally.

Apart from the health screenings, Pennsylvania law also requires that all students in specified grades receive physical and/or dental exams. These exams can be completed up to one year before the start of the school year and must be sent to the Health Office at Agora before the end of the school year.

A physical exam is required in Kindergarten or 1st Grade (when a child first starts school), and again in 6th and 11th grades. A physical exam is not the same as a health screening, but health screenings might be done by a family’s health care provider as one part of the physical exam.

Dental exams are required for students in Kindergarten or 1st Grade (when a child first starts school) and again in grades 3 and 7.

All health records submitted to Agora Cyber Charter School – including, but not limited to, reports of physical or dental exam, health screenings, proof of immunization, updates for new or existing medical conditions, specialist visits or other related health services – must be created, signed, and dated by a student’s healthcare provider.

Upon parent or guardian request, Agora will assist families in finding a free or reduced cost location in their area to obtain the required health exams. Agora will also notify families of physical or dental events arranged through the school via email and through the Agora website.

For more information, call the Agora nurses at 1-844-402-4672, ext 8 or email nurses@agora.org

Agora recognizes students attending in-person gatherings may require medication for various reasons. Parents and guardians are encouraged to administer medications outside the hours of school gatherings. Parents and guardians assume full responsibility for this part of their child’s health care. When attending a school-sponsored event, such as but not limited to ADOs and state testing, it is recommended that a parent or guardian be present to administer any emergency, prescription, or over the counter medication that a child may need during this time.

The school shall designate licensed or trained school personnel, as indicated by the applicable Federal and State laws, to administer medication, with use of corresponding medical equipment, if administration is included as part of a Student’s 504 Plan, IEP, Individualized Healthcare Plan (“IHP”), or Emergency Care Plan (“ECP”), and the school has received the requisite health information and permission from student’s medical provider and parent/guardian prior to the day of the event. Additionally, with requisite information and permission on file, a student may be permitted to carry and self- administer specific emergency medications, as regulated by The Pennsylvania Departments of Health and Education. Students may be approved to carry and self-administer the following specific emergency medications:

• Epipen®/Epipen Jr® or other epinephrine auto injector
• rescue asthma inhalers including, but not limited to, Albuterol, Proventil, and Ventolin
• injectable and/or oral medications for diabetes such as insulin, glucose tablets, glucagon, and monogel

If a student self-administers medication during an Agora gathering, they must immediately notify a staff member or school nurse for school health record documentation. All medication must be transported and received in the original container, with prescription label attached, if applicable. Students may not carry of self-administer any other forms of medication, including prescribed or over the counter medications, homeopathic or herbal remedies, controlled substances, or research medications. For more information about policies associated with health services, please see Agora’s ADHD/ADD Medication and Self-Administration Policy, Administration of Medication Policy, Asthma Medication Self-Administration Policy, Emergency and First Aid Care Policy, Self- Monitoring and Treatment of Various Medical Conditions Policy, and Severe Allergy Epinephrine Auto Injector Self-Administration Policy.